Author

Tomislav Mamić

Status

In progress

• Introduction
• Elementary documentation
• Programme
• Rulebook
• Call for Proposals
• Guidebook
• Evaluation Criteria
• Contract
• Ex Ante Evaluation Form
• Report Form
• Budget Report Form
• Ex Post Evaluation Form
• Application forms
• Project description Form
• Budget Form
• De Minimis Declaration
• Partnership Declaration
• Double Funding Declaration
• Truth Declaration
• CV
• Funding Sources Declaration

Introduction

The anatomy of a grant program encompasses a structured set of components and processes designed to facilitate the allocation of funds from grantors to recipients. Each component plays a critical role in ensuring transparency, fairness, and efficiency throughout the grant application and distribution process.

This section provides an overview of the fundamental aspects and purpose of the grant program, elucidating its objectives, target beneficiaries, and the specific problems or needs it intends to address. It also highlights the source of funding and the total amount of funds available, creating a foundational understanding for potential applicants and stakeholders.

• Single documents
• Programme
• Rulebook
• Call for Proposals
• Guidebook
• Evaluation Criteria
• Results
• Application forms
• Project Description Form
• Budget Form
• De Minimis Declaration
• Partnership Declaration
• Double Funding Declaration
• Truth Declaration
• CV
• Funding Sources Declaration
• Evaluation forms
• Eligibility Evaluation Form
• Ex Ante Evaluation Form
• Report Form
• Budget Report Form
• Ex Post Evaluation Form
• Contract

Elementary documentation

Programme

The program outlines the overarching framework and objectives of the grant, delineating the thematic areas of focus, intended outcomes, and the strategic approach adopted to achieve these goals. It serves as a blueprint, guiding the entire grant process from initiation to completion.

Rulebook

The rulebook encompasses the official set of rules and regulations governing the grant program. It provides detailed information on eligibility criteria, application procedures, and compliance requirements, ensuring clarity and consistency in the implementation of the grant.

The city of Split currently has these Rulebooks in power:

Call for Proposals

This is a formal announcement inviting potential applicants to submit their proposals for funding. It includes critical information such as deadlines, submission guidelines, reference to the rulebook and programme, serving as a crucial tool for applicants.

Guidebook

The guidebook serves as a comprehensive manual for applicants, providing step-by-step instructions, best practices, and tips for preparing and submitting a successful grant application.

Evaluation Criteria

The evaluation criteria are a set of standards and benchmarks used to assess and rank grant applications, ensuring a fair, objective, and merit-based selection process. They play a critical role in determining which projects receive funding and how resources are allocated.

Each of these elements contributes to the structure and effectiveness of the grant program, ensuring a transparent, equitable, and efficient process from start to finish.

Contract

The contract is a legally binding agreement between the grantor and the recipient, outlining the terms and conditions of the funding, including deliverables, timelines, and reporting requirements.

Ex Ante Evaluation Form

This form is used to assess the potential impact, viability, eligibility and ranking of the proposed project before funding is granted, ensuring that it aligns with the program’s objectives and has a high likelihood of success.

Report Form

The report form is used by grant recipients to provide regular updates on the progress of their project or final update on the completion, highlighting achievements, challenges, and financial expenditures, ensuring accountability and facilitating ongoing monitoring.

Budget Report Form

This form is used by grant recipients to provide a detailed account of all expenditures incurred during the project, ensuring that funds have been utilized appropriately and in accordance with the approved budget.

Ex Post Evaluation Form

After the project’s completion, the ex post evaluation form is used to assess its overall impact, outcomes, and effectiveness, facilitating learning and improvement for future grant programs.

Application forms

Project description Form

The application form is a standardized document that applicants must complete and submit to apply for funding. It solicits essential information about the applicant, the proposed project, and how it aligns with the grant’s objectives.

Budget Form

This form requires applicants to provide a detailed breakdown of the project’s anticipated costs, ensuring transparency and enabling grantors to assess the financial viability and appropriateness of the proposed budget.

De Minimis Declaration

The de minimis declaration is an EU specific document. It’s a statement from the applicant confirming that they have not received any other ‘de minimis’ aid exceeding the permissible threshold within the last three fiscal years, ensuring compliance with state aid rules.

Partnership Declaration

When applicable, this declaration confirms the involvement of partner organizations in the project, detailing their roles, responsibilities, and contributions to ensure collaborative and synergistic efforts.

Double Funding Declaration

This document requires applicants to disclose any other sources of funding they have received or applied for, pertaining to the same project, to prevent duplication of funding and ensure proper allocation of resources.

Truth Declaration

The truth declaration is a formal statement by the applicant attesting to the accuracy and authenticity of the information provided in the application and supporting documents, ensuring integrity throughout the process.

CV

Applicants are often required to submit their curriculum vitae (CV) to provide an overview of their qualifications, experience, and suitability for undertaking the proposed project.

Funding Sources Declaration

This declaration requires applicants to disclose all sources of funding received for the project, providing a comprehensive overview and ensuring transparency.