Lifecycle of a municipal grant

Author

Tomislav Mamić

Status

In progress

Timeline

Decisions taken at the administrative level play a pivotal role in the effective functioning of a grant program. These decisions help set the parameters, ensure clarity in processes, and establish the teams and protocols needed to make objective and well-informed decisions.

Steps

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Programme

Name	Type	Responsible	Days	Documentation
Decision to create a document	Decision	Mayor	1	Decision to create a regulation
Drafting the proposal	Drafting	Department	30	Programme
Public discussion on the proposal	Discussion	Department	30	Comment on proposal
Conclusion of the public discussion	Decision	Department	3	Reply to the comment
Finalising the proposal	Drafting	Department	7	Programme
Introducing the document	Vote	Council	30	Decision to adopt a regulation

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Rulebook

Name	Type	Responsible	Days	Documentation
Drafting the proposal	Drafting	Department	30	Rulebook
Public discussion on the proposal	Discussion	Department	30	Comment on proposal
Conclusion of the public discussion	Decision	Department	3	Reply to the comment
Finalising the proposal	Drafting	Department	7	Rulebook
Introducing the document	Vote	Council	30	Decision to adopt a regulation

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Documentation

Name	Type	Responsible	Days	Documentation
Drafting the documentation	Drafting	Department	30	Guidebook Project form Budget form Funding sources declaration Truth declaration Partnership declaration De minimis declaration Double funding declaration Contract Evaluation criteria CV Report form Budget report form Ex post evaluation form
Introducing the documentation	Decision	Mayor	1	Decision to adopt documentation

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Appointments

Name	Type	Responsible	Days	Documentation
Appointment of the administrative evaluation commission	Decision	Mayor	1	Conclusion on appointment
Appointment of the programme manager	Decision	Mayor	1	Conclusion on appointment
Appointment of the evaluation commission	Decision	Mayor	1	Conclusion on appointment

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Applications

Name	Type	Responsible	Days	Documentation
Announcement of the call	Decision	Mayor	1	CfP
Applications period	Drafting	Department	30

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Evaluation

Name	Type	Responsible	Days	Documentation
Administrative evaluation	Decision	Department	7
Qualitative evaluation	Decision	Commission	30
Results proposal	Drafting	Department	1	Results
Conclusion on the results	Decision	Mayor	1	Conclusion on results

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Contracting

Name	Type	Responsible	Days	Documentation
Contracts preparation	Drafting	Department	7
Contracts signing	Decision	Mayor	1

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Reporting

Name	Type	Responsible	Days
Reports analysis	Drafting	Department	30
Decision on report	Decision	Department	1
Contract annex signing	Decision	Mayor	1

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Bylaws

Name	Type	Responsible	Days	Documentation
Drafting administrative evaluation commission bylaws	Drafting	Department	7
Introducing administrative evaluation commission bylaws	Decision	Mayor	1